If you’d saved the photo to an "Uncategorized" folder, on the other hand, you’d have to go through the tedious process of finding it and moving it. You can quickly tag it as "uncategorized" or "Inbox." Then when you have time, you can pull up all your photos with that tag and properly tag them. Imagine you’ve downloaded a photo, but you don’t have time to categorize it. Tags are also far more flexible than folders. You could tag the schedule with both the project’s name and the client’s name, then save the file just in the project's folder. Tags, on the other hand, are perfect for adding category data like this, since you can add as many tags as you want to a file. With folders, you'd have to pick one folder (or duplicate the file, which could cause issues). Say you've made a project schedule for a repeat client, and you want to save it in the specific project folder and to the client’s main folder. Think of them like characteristics for a person: Just like you’d describe someone as "tall," "funny," "brunette," and so on, you’d tag a file "important," "tax info," "just for fun," or "work."īut why use tags, when you could just use folders?Ī file can only be in one folder at a time-but it could have an unlimited number of tags. Tags are perhaps the most flexible tools for organizing your files Then, we’ll dive into using tags for your emails, photos, notes, and files, and glance at the benefits of using tags alongside folders.
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Let's explore why tagging is so useful, and how to set up your own tag system. For instance, if you’d tagged each of your vacation photos "Australia," "vacation," "travel," and "2015," you’d be able to find them by selecting any or all of those terms in your photos app. With a couple of tags, you can instantly categorize and label files for hassle-free searches down the road, and then find all of those files again easily no matter where you save them. Tags (or labels in some apps) can eliminate these exasperating and time-consuming mental exercises. What would I have called that report I wrote in August 2012?!? Where would I have saved those pictures from Australia?!? you think, before spending a frustrating half hour digging through folders and folders of miscellaneous images. Trying to find old files is like trying to read your own mind.
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